Office Management Lead

Full-time · Vienna

As a vital part of our team, you’ll make sure our office and facilities run seamlessly, creating a welcoming, inspiring space where everyone can do their best work. With your leadership, you’ll foster a productive environment that enhances well-being and keeps our team energized and ready to shine. Ready to make an impact? Join us and help lead a workspace that people love! Be the Heart of Our Office!

At Journi, a creative tech company, we’re building the #1 most downloaded printing app in the world that allows customers to create beautiful photo books and other print products without effort. Using AI technology, we automatically create personalized designs based on the content our users want to print.

➤ WHAT YOU’LL DO

• Work 38,5 hours per week and collaborate with a passionate, motivated and international team with a start-up spirit.

• Guide and empower a facility management team (2-3 people) with clear goals, processes, structure and the right reporting. 

• Ensure a clean, organized, and fully equipped workspace, where everything runs smoothly. 

• Promptly resolve issues (e.g. heating/cooling, internet, plumbing, kitchen devices like coffee machine, dishwasher, watering system, supplies) and if needed, work closely with IT operations and external partners. 

• Support the HR team assistant in planning and facilitating team events and gatherings, handling everything from space setup to catering. 

• Oversee rent, utilities, and office supplies with a budget-savvy approach, ensuring efficient use of resources.

• Proactively spot potential risks and challenges, take ownership of addressing them, and develop and implement comprehensive action plans to mitigate or overcome them effectively.

• Keep stakeholders informed and provide regular reports to top level management.

• Continuously improve the office environment, fostering a space where everyone feels valued and inspired.

➤ YOU HAVE/ARE

• Proven Experience of 2-3 years as a team lead or project manager in facility or office management, guiding teams of 2-5 people.

• A knack for structured, proactive approaches and keeping things running smoothly.

• Strong communicator and negotiator, especially when working with external service providers.

• Resilient, focused, and pragmatic, with good prioritization skills.

• Comfortable with project management tools like Asana, Confluence, Google Suite, Gmail, and Slack.

➤WHAT WE OFFER

A happy team makes for a happy workplace. We wouldn’t be able to do what we are doing without our team and that’s why we offer:

• A fair annual gross salary in accordance with the Collective Agreement, starting at EUR 51,000. Our final offer depends on your experience and qualifications amongst other factors.

Plus, a bunch of awesome social benefits, such as:

• Lunch on us: receive a €5.50 Pluxee voucher per working day

• Go places: we reimburse your public transport card for Vienna €365 yearly

• Plan for tomorrow: additional €300 yearly towards your private pension fund

• Team first: join our yearly team-building Journi to exciting destinations

• Mac your life easier: with a company MacBook, also available for personal use

• Refresh and recharge: in-house or online yoga sessions every two weeks

• Stay healthy: regular in-house health check with Haelsi

• Unlock language skills: with a premium Busuu App membership

• Up to €2,000 yearly personal development budget (subject to team lead approval for company-relevant growth)

• Boost your German: weekly in-house lessons in small groups

• Fuel your day: fruits, cereals, yogurt, and milk variations — on the house

• Brew up productivity: italian-style coffee and teas in our coffee kitchen

• Special treatment: enjoy a premium membership on all Journi products

APPLY NOW!

Please include your CV and motivation letter in your application :)

What steps can you expect in the interview process:

• Intro Call with the People & Culture Team

• Technical Interview with our CEO and People & Culture Lead 

• Meet our Office Management Team

• Final Interview with the Leadership Team

Looking forward to meeting you!

ABOUT US

We are proud to promote inclusion and diversity at Journi - no matter what race, nationality, gender, religion or sexual orientation - there is always a space for exceptional individuals in our team.

At Journi, our mission is to build the most customer-centric way to hold onto your memories. We leverage the power of massive amounts of data and modern AI to enable people to print their memories as easily as taking pictures using the Journi Print app. The smart algorithm in the Journi apps processes 1,000 photos within less than 30 seconds to find the perfect photo layout. You capture the moments and we enable you to convert these into beautiful print products within seconds. We believe in innovation, collaboration and a future where digital and print go hand in hand to preserve lasting memories. We want to become the leading destination to share and print your moments.

We have already inspired more than 5 million users around the globe and established Journi as a key player in a booming market, however, we have only scratched the surface of our potential. We are a startup and the creators of the most successful photo and print apps on the market. The Journi apps are downloaded and used by millions of users worldwide. We have been featured by Apple and Google over 20k times and have been covered by Forbes, the L.A. Times, TNW, Techcrunch and many more.

At Journi, we look for exceptionally motivated people to become a member of our innovative team of 65+ people from all around the world. People who are passionate about solving challenges and making decisions that impact the success of the company. If you think this could be you, why not send us your application? ;)

Nada

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Talent Acquisition Manager